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Every changed plan, confirmed the same day.

HVAC, electrical, plumbing, roofing, joinery: you work on someone else’s site. The schedule shifts, the scope changes, and you’re left to sort it out. Punchlister puts every change on paper the same day, so your extra work gets paid and your margin stays intact.

Book a demo How it works

For subcontractors who want to protect their hours and extra work

Work order · No. 2214

Ter Linde Residences, HVAC

Block A, plant room · technician K. Wouters

“…the pipes in the plant room have to be rerouted, the plan changed to revision C. And we waited an hour and a half for the lift shaft to be clear…”

  1. Extra work

    Pipe route in the plant room rerouted

    Plan changed, revision C · estimate on hours and materials

    € 2,360
  2. Waiting time

    Ninety minutes waiting for a clear lift shaft

    Timestamped, 09:10 to 10:40

    1.5 h
  3. Confirmation

    Scope confirmation to the general contractor

    With the work order and estimate attached

    Waiting on you

Hours and materials · 3 lines

Ready to send

Example · fictional project

You deliver the work. But the margin leaks away in changes nobody writes down.

You work within the general contractor’s schedule. When it shifts or changes, you’re the one who pays for it, unless it’s in writing.

  • Extra work that eats your margin

    Extra work gets done “real quick” and never gets invoiced. By the end of the project, it’s untraceable.

  • The trades always get the blame

    When the schedule slips, everyone looks at you, with nothing on paper to say otherwise.

  • Work orders that never get filled in

    Friday afternoon you’re reconstructing the whole week from memory. Hours and materials you don’t remember don’t get invoiced.

Dictate on site. The rest is already done.

No extra software. You speak in what happened. Punchlister also takes in the email in Outlook and the reports in SharePoint, and creates the documents you invoice with.

  1. Dictate on the spot

    A scope change, a callout, an hour of waiting time. You speak it in on site, in ten seconds.

  2. Punchlister creates the document

    A scope confirmation for the general contractor, a work order with hours and materials, a first estimate for the extra work.

  3. You send and invoice

    Everything sits dated in your record. Your invoicing never waits on paperwork again.

Protect your margin. From the first change to the last invoice.

  • Extra work that gets paid

    Every change priced and confirmed in writing before you start. No more unpaid extra work.

  • Work orders ready on site

    Dictate hours and materials on site. Your work order is done before you’re back in the van.

  • Waiting time becomes claimable

    Delays that aren’t your fault are locked in with a timestamp, turning them into billable time instead of an absorbed loss.

  • Your own paper trail

    Your word against the general contractor’s? You have the dated documents that prove you’re right.

Every euro of extra work confirmed. Every waiting hour logged.

Same day

scope on paper

0 work orders

left unfilled

NL / FR / EN

ready to send

Same app. Every construction sector.

How we work.

We work with a small group of construction companies with revenue between €5M and €100M that want to build alongside us as design partners in 2026. Twelve weeks, on your own projects, and at the end we show you what it delivered.

  1. Week 0

    01Demo

    You leave your details and we schedule a demo. We show what we would take off your project leaders’ hands and look at whether a pilot makes sense.

  2. Week 0

    02Setup

    We set up the pilot with you: your rules, payment terms, margins and crews, the quotes and contracts of the pilot projects, and the tools your team already uses.

  3. Weeks 1–12

    03Twelve weeks live

    Three to five project leaders send us what happens on their sites, and we handle the paperwork. Every week, you talk to the founders directly.

  4. Week 12

    04Results

    We put the results on the table: the extra work we confirmed for you, the agreements on paper and the hours your project leaders got back. Measured on your own projects.

Run projects. Not your inbox.

See for yourself what Punchlister does on your sites. Book a demo. Then we set up your pilot together.

In the demo, we look at

  • What we would take off your project leaders’ hands, on work like yours
  • Whether a twelve-week pilot makes sense for your company
  • Your questions, answered by the people who would run it for you

Leaving your details takes a minute. No password, no installation, no credit card.

Gauthier and Seppe

Co-founders · Ghent

Book a demo

We usually get in touch within one business day.

hello@punchlister.ai+32 456 64 66 83