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Every handover closed out, before it becomes a claim.

Property developers and facility managers sit on the receiving end: handovers, punch lists, buyer communication, SLAs and interventions. Punchlister turns one voice note into a handover report, a punch list and a buyer update, so handovers don’t turn into claims.

Book a demo How it works

For developers and facility teams who want their own, airtight record

Provisional handover report

Kaai Residences, apartment 2.04

Handover with the buyer · developer A. Jacobs

“…scratch in the kitchen worktop, the bathroom door doesn’t close properly and the terrace door needs adjusting. Meter readings noted. The buyer asks when everything will be fixed…”

  1. Report

    Provisional handover report

    With photos and meter readings

    Ready
  2. Punch list

    Kitchen worktop: repair the scratch

    Adjust bathroom and terrace doors

    To the contractor, with photos

    3 open
  3. Buyer

    Update to the buyer

    What’s open and when it will be fixed

    Waiting on you

Handover · 3 open points

Ready to send

Example · fictional project

On your side of the table, the evidence is too often missing.

You receive what the contractor sends. But your own handovers, inspections and interventions live in emails, notebooks and scattered portals.

  • Handovers that turn into claims

    Punch lists, buyer emails and obligations under the Breyne Law get scattered. Claims come back months later.

  • SLAs based on anecdotes

    You run contract reviews with your contractors from memory, not from data. You negotiate renewals without numbers.

  • Findings that carry no weight

    Your inspections sit in a notebook. The contractor keeps their own, favorable version.

  • In or outside the maintenance contract?

    A light goes out, a defect appears in the building. Your technician fixes it, and then the discussion starts: was this covered by the contract, or do we invoice it? Without clear visibility into what’s covered, you lose time and revenue.

One voice note. All your documents in order.

No forms nobody fills in. You speak the handover or intervention in. Punchlister creates and archives the rest. The contractor’s email in Outlook and the reports in SharePoint go into your record too.

  1. Dictate at the handover or intervention

    What you find, which points are open, what needs to go to the contractor. With photos, on the spot.

  2. Punchlister creates the documents

    A handover report, a punch list, a buyer update and a service report. All at once, neatly structured.

  3. Archived with follow-up points

    Everything dated in your record, with the open points immediately logged for the contractor.

A record that’s truly yours. Independent of the contractor.

  • Handovers in one voice note

    Handover report, punch list and buyer communication ready right away. Damage documented in photos before the keys change hands.

  • An airtight record of your own

    Formal, dated findings sent to the contractor. Finally a record that carries equal weight.

  • SLAs backed by data

    Every intervention timestamped. You back renewals and reviews with numbers, not anecdotes.

  • Nothing slips through the cracks anymore

    Open points and follow-up logged immediately. Your backlog stays under control.

The site’s shared record, on your side of the table.

One voice note

handover complete

Every point

logged with a date

SLAs

backed by data

Same app. Every construction sector.

How we work.

We work with a small group of construction companies with revenue between €5M and €100M that want to build alongside us as design partners in 2026. Twelve weeks, on your own projects, and at the end we show you what it delivered.

  1. Week 0

    01Demo

    You leave your details and we schedule a demo. We show what we would take off your project leaders’ hands and look at whether a pilot makes sense.

  2. Week 0

    02Setup

    We set up the pilot with you: your rules, payment terms, margins and crews, the quotes and contracts of the pilot projects, and the tools your team already uses.

  3. Weeks 1–12

    03Twelve weeks live

    Three to five project leaders send us what happens on their sites, and we handle the paperwork. Every week, you talk to the founders directly.

  4. Week 12

    04Results

    We put the results on the table: the extra work we confirmed for you, the agreements on paper and the hours your project leaders got back. Measured on your own projects.

Run projects. Not your inbox.

See for yourself what Punchlister does on your sites. Book a demo. Then we set up your pilot together.

In the demo, we look at

  • What we would take off your project leaders’ hands, on work like yours
  • Whether a twelve-week pilot makes sense for your company
  • Your questions, answered by the people who would run it for you

Leaving your details takes a minute. No password, no installation, no credit card.

Gauthier and Seppe

Co-founders · Ghent

Book a demo

We usually get in touch within one business day.

hello@punchlister.ai+32 456 64 66 83