You run the site. Punchlister does the paperwork.

A voice note from site, an email in Outlook, a report in SharePoint: Punchlister reads it all. It pulls out the extra work, tasks and risks, checks them against the quote, updates the project record and gets every confirmation ready to send. No more extra work lost between the site and the invoice.

Book a demo Follow one site visit

8-week pilot · personal onboarding

Site report · No. 0412

Tue 14/05 · 08:44

Residentie Park

Wijngaardstraat 12, Ghent · project leader J. Claes

“…the client also wants the upper floor plastered, that wasn’t in the quote. And the electrician still needs to check the substrate before Friday…”

Extra work
Plastering, upper floor

Not in quote, art. 12.3 · estimate on hours and materials

€ 4,850
Tasks
Electrician: check substrate before Friday

Site manager: mask off the upper floor

2 open
Confirmation
Email to the client is ready

In Dutch, with the estimate attached

Waiting on you

Example · fictional project

2 min

for a site report that’s ready to send, instead of 20.

½ day

back every week for each project leader, now lost to emails and reports.

Measured during our pilots.

One site visit, minute by minute.

A project leader wraps up a walkthrough at Residentie Park. Four minutes later, everything is on paper. It used to happen in the evening, at the kitchen table.

Example · project, names and amounts are fictional

08:42

Last walkthrough on site.

In between two other questions, the client asks whether the upper floor can be plastered too. A verbal agreement, exactly the kind that never makes it onto an invoice.

Residentie Park, block B08:42
08:44

Sixty seconds of dictation.

In the car, before driving off. In the Punchlister app or simply via WhatsApp: what was discussed, what was decided, what’s still open. No forms, no typing.

Voice notevia WhatsApp · 1:00

“Residentie Park, this morning’s walkthrough. The client wants the upper floor plastered too, that wasn’t in the quote. The electrician still needs to check the substrate before Friday. Facade block B is approved…”
08:45

Punchlister checks it against the quote.

Plastering the upper floor falls outside article 12.3. Punchlister flags it as extra work, drafts a first estimate based on hours and materials, and puts the electrician’s task on the punch list.

Quote v3 · Residentie Parkp. 7

12.2€ 6,120Plastering, ground floor

12.3€ 5,480Plastering, first floor

Upper floor not included

Extra work
Plastering, upper floor

Estimate: 46 h × € 52 + materials € 2,458 = € 4,850
Punch list
Electrician: check substrate before Friday
08:46

Review. Send.

The confirmation for the client is ready, in the structure your projects need. So is the agreement with the subcontractor, timing included. In Dutch, French or English. A quick read, send, drive on.

EmailOutlook

To
M. De Smet, client

Subject
Confirmation of extra work, upper floor

Dear Mr De Smet,

As discussed on site this morning, we confirm the additional plastering on the upper floor. This falls outside art. 12.3 of the quote. Our first estimate is € 4,850 excl. VAT; the final quote will follow.

Kind regards,
J. Claes

Sent 08:46+ agreement to Elektro Van Acker
17:30

The project record updates itself.

In the afternoon, the electrician’s report lands in SharePoint and the client approves the extra work by email. Punchlister reads both and updates the record. And management sees every site and all open extra work in one overview.
Project record · Residentie ParkSharePoint
1. 14/05 16:05Extra workClient approved via Outlook
2. 14/05 14:12TaskElectrician’s report via SharePoint
3. 14/05 08:46ConfirmationExtra work confirmed to client
4. 14/05 08:46TaskAgreement sent to Elektro Van Acker
5. 14/05 08:45Extra workUpper floor, € 4,850
6. 14/05 08:44Voice note, 1:00
Approved: € 4,850by email, 16:05

The app, screen by screen.

Register extra work, send open items to your subcontractors and process your whole day in one go. In your language, or your client’s.

Register extra work

Approved or rejected, with the confirmation email to the client ready right away.

Extra work· Register decision

Plastering, upper floor · € 4,850

Approved Rejected

Also send a confirmation email to the client ToSame as the quote: M. De Smet Dear,

As discussed, we confirm your agreement with the extra work “Plastering, upper floor” for an amount of € 4,850 excl. VAT.

We will plan the execution as discussed.

Punch list per subcontractor

Select open items and send them in one message, by email or WhatsApp.

Send to Elektro Van Acker

WhatsApp Email

To-dos in this message

Check the substrate17 May Fit cover plates17 May

MessageDrafted for this party

Hi Pieter,

Two more items for Residentie Park, ideally by Friday 17 May:

1. Check the substrate on the upper floor
2. Fit the cover plates in the bathroom

Thanks in advance!

Dutch, French or English

Reports and confirmations in your client’s language.

Process my day

Every voice note, photo and message from today processed in one go. What’s urgent sits at the top.

Tuesday 14 May · 14:32

Good afternoon, Jan.

Process my day12 to process · ± 24 min Start

Can’t wait

DeadlineWoning PeetersProcess now

Deadline passed on 10 May

PartyKantoor ZuidAssign party

Screed quote: no party recognized, link it manually.

DeadlineResidentie ParkProcess now

Deadline today, 14 May

Whatever comes in ends up where it belongs.

Punchlister reads what comes in through the tools your team already uses, updates the project record and delivers into those same tools. What isn’t there yet is labelled honestly.

Incoming

Voice notesWhatsApp or the appToday
Project emailOutlookToday
Site reports and documentsSharePointToday

Outgoing

ClientEmail via OutlookToday
SubcontractorsEmail via OutlookToday
Site crewWhatsAppToday
Project recordSharePointToday
Follow-upSalesforceComing soon
PlansBricsysComing soon

What no longer gets lost.

Your project leaders win time. Your company mostly wins certainty: every agreement is on paper the same day.

Today versus with Punchlister
Topic	Today	With Punchlister
Extra work	Agreed verbally on site, forgotten at invoicing.	Flagged, estimated and confirmed in writing to the client the same day.
Subcontractors	“That’s not what we agreed.”	In writing the same day, timing included.
Site reports	Twenty minutes of typing, often in the evening.	Two minutes to review and send.
Disputes	Digging through inboxes, WhatsApp groups and notebooks.	Every decision in the project record, timestamped.
Overview	Calling each project leader separately.	Every site and all open extra work in one overview.

Gauthier on a rooftop, with the city behind. — Gauthier · Co-founder

Seppe, arms crossed, on a building site still in shell. — Seppe · Co-founder

We ran a Belgian construction company before we built software for the industry.

We know what an official site record looks like, what the Breyne Law requires, and how many evenings a project leader loses to paperwork that doesn’t get done during the day.

We’re building the tool we wished we’d had.

Gauthier and Seppe · Ghent

From paper trail to peace of mind.

Today

Punchlister builds the paper trail: reports, extra work, agreements.
Soon

Punchlister takes over the routine paperwork. Damage reports, responses to disputes, invoice follow-up. Drafted automatically, reviewed by your team, sent.
Down the line

Punchlister handles routine matters entirely on its own and only escalates what requires human judgment.

Your project leaders lead projects. The paperwork takes care of itself.

We work with a small group of construction companies.

We’re looking for construction companies with revenue between €5M and €100M that want to build alongside us as a design partner in 2026. Eight-week pilots, with three to five project leaders and direct contact with the founders.

Tired of the paper trail letting you down exactly when you need it? Book a demo. Then we set up your pilot together.

Book a demo Email us

Pilot program 2026

Duration: 8 weeks
Team: 3 to 5 project leaders
Founders: Weekly, direct
Cohort: Limited